Posted by
biancoaod on Sunday, September 28, 2008 5:01:03 AM
1. Select the right paper for the job. General copies
can be printed on 20 lb
paper. Use inkjet
paper for inkjet copiers and laser paper for laser machines.
Multi-purpose paper is ok also and may work in several types of machines. 24 lb paper is good for more
professional or business documents. Photo or glossy
photo paper is best for photos. Paper weights or thicknesses are 20,
22, 24, 28, 32, 50-60 lb+.
2. Get the highest brightness number on the
package for the whitest paper. Numbers range from about 84 brightness to over
100. A lot of today's paper is acid-free but check the label to be
sure.
3. Stack and neaten papers to be copied with your
hands and check that there are no edges sticking out, folded, stapled, torn, or
loosely taped. Smooth paper feeds easily through the machine and has less
chance of getting jammed or damaged.
4. Place the copies in the top feeder (usually
face/print side up) or place the document on the glass (face/print down) beside
the arrow. There should be paper size guides on the sides to help you. Adjust
any trays to your size paper. If the item to be copied is small, place a white
sheet behind the item to avoid using excess ink or getting gray or black
shadows on copies.
5. Choose the correct drawer/tray where the paper
will be pulled from. Most copiers can use letter (8.5x11) legal (8.5x14) or
ledger (11x17) size. There is also a side feeder tray for heavy weight paper
such as glossy photo paper or greeting card stock. Do not put this type of
paper in the bottom trays. (Paper will jam and could damage the machine.) This
paper must be run through slowly and on a heavyweight, glossy, or card stock
setting. Transparencies should also use this tray, and have a special machine
setting. Since transparencies are clear, the machine may not recognize them
unless a transparency setting is selected.
6. Select the lightness or darkness by pressing a
button. News print, color to black and white, or photos will need to be
lightened. Light text, light colors, or pencil drawings need to be darkened to
show up well.
7. Use the photo setting on the machine. This will
give the best detail.
8. Some copiers will automatically collate, staple,
or hole punch. Check the appropriate setting for what you
need.
9. Remember that copies print best from a white or
light pastel colored original. Deep color originals (red, green, purple, blue)
will copy gray and will be unreadable. Use white originals to print on color
paper.
10. To avoid spots or smudges on copies, clean the
glass or use white out on your original before copying.
11. Select the number of copies or sets you
need.
12. Press the large copy button (usually green). If
something goes wrong, there is usually a red stop button, but it may take the
machine a few seconds to stop. If the machine needs more info, an error message
will pop up or if paper has become jammed, the machine will show you the area
and may have steps to follow to clear the trapped page and
continue.
13.
Adjust settings in the machine if your copy is not how you like it. Pages that
have been ripped out of a notebook (torn edges) can be moved over or there may
be a margin shift button on the machine to make a better copy.